I Personal data controllers
The controllers of your personal data are: PKN ORLEN S.A. with its registered office in Płock, ul. Chemików 7 and the company of ORLEN capital group or another entity of ORLEN capital group (the list of entity is annexed as Attachment No. 2 to the Regulations of the Company Social Activity)
The controllers jointly manage your personal data on the basis of the Agreement on co-administration of personal data which is available on the website www.orlen.pl in the "Responsible Business - Personal Data" tab.
II Common arrangements between controllers
Under Agreement on co-administration of personal data, the controllers have jointly agreed on the responsibilities for fulfilling the obligations arising from GDPR, in particular:
a) Each Administrator, at the time of collecting your personal data for purposes related to the Social Benefits Fund, is responsible for the fulfillment information obligation regarding the processing of your personal data,
b) Each Administrator, in terms of collecting personal data, is responsible for enabling you to exercise your rights related to the processing of your personal data,
c) Regardless of the arrangements in point b above, you may submit the right to request access to your personal data to PKN ORLEN S.A. In this case, PKN ORLEN S.A. will provide your request to the competent Controller who will implement it
III Contact point
Each of the Controller has appointed Data Protection Officer or GDPR Coordinator. The Controllers have established a common contact point, through which you can contact us regarding the protection of your personal data:
a) e-mail address: firstname.lastname@example.org,
b) postal address: PKN ORLEN S.A., Data Protection Officer (Inspektor Ochrony Danych), ul. Chemików 7, 09-411 Płock,
c) PKN ORLEN S.A. undertakes to service the above-mentioned contact points, which does not exclude the right to contact the competent Controller.
IV Purposes of processing
Your personal data are processed for the following purposes:
a) You benefit from social benefits or loan guarantees offered by the Social Benefits Fund at PKN ORLEN S.A. and entities that have concluded the Agreement on joint social activity,
b) Archives which are the implementation of the law,
c) Handle, pursue and defence of claims,
d) Satisfaction survey of people using the benefits of the Social Benefits Fund, determining the quality of service and the level of satisfaction with the benefits offered.
V The legal grounds for the processing
The legal grounds for processing by the Controllers of your personal data for the purposes defined in paragraph IV above include:
a) fulfilment of legal obligations (in compliance Article 6(1)(c) of the GDPR), in connection with your use of social benefits offered by the Social Benefits Fund at PKN ORLEN S.A. and the companies of ORLEN capital group under the Act on Employee Benefit Fund (on condition of using these benefits),
b) fulfilment of legal obligations (in compliance Article 6(1)(c) of the GDPR), for archiving purposes,
c) implement the legitimate interest (in compliance Article 6(1)(f) of the GDPR) for the purpose of handling, investigating and defending in the event of mutual claims,
d) implement the legitimate interest (in compliance Article 6(1)(f) of the GDPR) for the purpose of testing the satisfaction of people using the benefits of the Company Social Benefits Fund,
e) the data of the guarantors will be processed in order to guarantee the loan taken by the borrower, in compliance Article 6(1)(b) of the GDPR and Article 6(1)(c) of the GDPR in connection with a loan agreement concluded in accordance with the applicable Regulations of the Company Social Activity.
VI Period of personal data processing
Your personal data will be processed for the period of using the benefits from the Social Benefits Fund or the period required by law in connection with the guarantee and for the period stipulated by law, not less than until the expiry of mutual claims.
VII Data recipients
Your personal data may be disclosed by Controllers to entities cooperating with them (data recipients), in particular:
a) entities and bodies authorized to process this data on the basis of legal provisions,
b) entities processing personal data at the request of the Controller, for the purpose of handling correspondence as well as the implementation and service of social benefits in PKN ORLEN and entities that have concluded the Agreement on joint social activity,
c) members of the Social Committee referred to the Regulations of the Company Social Activity in the scope of its operation and decision-making,
d) The Senior Club, authorized Members of the Senior Club Councils - in terms of activities carried out by them, i.e. organization of meetings and trips
VIII Information Information on the requirement to provide data
The obligation to provide personal data results in particular from the provisions of law, i.e. the Act on company social benefits fund.
IX Rights of data subjects
In connection with the processing of personal data, you are entitled to:
a) the right to access the content of your data,
b) the right to require rectification of your personal data,
c) the right to require erasure of your personal data,
d) the right to limit processing,
e) the right to object due to a special situation - in cases where the data are processed on the basis of a legitimate interest,
f) the right to data portability, i.e. the right to receive from Controller your personal data in a structured, commonly used and machine-readable format. You may send the received data to another controller or request Controller to send your data to another controller. However, this request may only be met by Controller where technically feasible. The right to data portability may be only exercised with regard to the data processed under an agreement concluded with you,
You may file a complaint to the President of the Personal Data Protection Office.
X Exercise of your rights
To use the above rights, please contact the Administrator in the manner indicated in paragraph IV above.
I hereby declare that:
a) I refer the information clause for of people benefiting from Social benefit fund offered as part of the joint social activity of PKN ORLEN S.A. and entities that have concluded the Agreement on joint social activity,
b) I undertake to immediately provide the content of the information clause to persons / family members whose personal data I provided in order to use the benefits offered under the PKN ORLEN S.A. Social Benefit Fund and entities that concluded the Agreement on joint social activity.
SEE THE LIST OF ENTITIES WHO HAVE SIGNED THE AGREEMENT ON THE COOPERATING OF PERSONAL DATA
READ THE COOPERATING OF PERSONAL DATA STATEMENT